iMAL

30 Quai des Charbonnages
Koolmijnenkaai, 1080 Brussels
Art Center for Digital Cultures & Technology

Job Vacancy

JOB VACANCY : ADMINISTRATIVE AND PRODUCTION ASSISTANT

Status : Part time position (3/5)
Location: iMAL, 30 quai des Charbonnages 1080 Bruxelles
Salary : CP329, scale 3
Availability : September 2026
Contract: Permanent contract (CDI) following an 8-month probationary period

Application deadline : 26.07.26

MISSION
To provide support in production and administrative management.
As a support staff member (m/f/x), you play an important role within our team. You support both daily operations and administrative processes.

MAIN FUNCTIONS AND TASKS
Provide support with:

  • the coordination of travel and accommodation arrangements of artists, collaborators and team members,
  • the planning and training of the mediation team,
  • the management of ticket sales, bookshop and bar,
  • the management and coordination of general services

Provide support in administrative procedures, particularly in the areas of:

  • drafting contracts for artists, curators, collaborators, students, interns, and volunteers, based on established template agreements,
  • handling invoicing and monitoring payments,
  • executing purchases and orders through the internal management control system,
  • managing the ticketing system and related payment methods,
  • preparing minutes during meetings.

Provide support to the Director and the iMAL team in drafting grant applications and reports, including their administrative processing.

iMAL is looking for a new colleague with the following skills and profile:

SKILLS
You have a strong interest in art, and more specifically in digital art.
You have knowledge of the Belgian cultural ecosystem, in both the French-speaking and Dutch-speaking communities.
You have experience in the management of cultural organizations, particularly non-profit organizations (asbl/vzw) in Belgium.
You have a basic knowledge of IT tools.
You work in an organized and methodical manner and enjoy teamwork.

PROFILE
We are looking for a colleague with a strong team spirit and a collaborative mindset.
Our team is small, so we need someone who is versatile and enjoys taking initiative.
Due to the nature of our activity program, we are looking for someone who can be flexible regarding working hours, which may occasionally include weekend or evening activities.

REQUIRED QUALIFICATIONS
Preferably in possession of a relevant degree (cultural management, art history,…).
Trilingualism is a plus: French, Dutch, and English (at a minimum B2 level).

EXPERIENCE
Ideally with experience in a similar position.
Do not hesitate to include two references if they are relevant to the position.

Application deadline: 26.07.26
Send your cover letter and resume by July 26, 2026, to vacature@imal.org (in FR, NL, or EN) with the subject line: Job Opening: Production & Administration Support Staff (M/F/X)
We recruit based on competencies, regardless of gender, age, background, or disability.
We look forward to getting to know you!